1. Empty the mailbox: Never leave outgoing or incoming mail in pick-up boxes overnight. This is your best defense against possible off-hour mail snoops.
2. Watch the fax: A document sitting on the fax waiting for pick-up is an open invitation for prying eyes. Try to stand by the fax machine to receive sensitive information as soon as it comes in.
3. Make copies carefully: Private matters can go public fast when juicy stuff gets left behind. When making copies of sensitive documents, remember to grab your originals off the copy machine.
4. Use the shredder: Always shred sensitive information before dumping it in the trash bin. If you can’t shred, use receptacles designed for sensitive paper disposal.
5. Leave discreet voice mail messages: You never know who’s standing within earshot of someone’s work area, so avoid leaving a detailed voice mail message if it involves sensitive information.
6. Protect your on site ID: Play it safe with your ID badges, office keys, and building-entry codes. Protect them as you would your own credit cards or cash.
7. Keep things private in public: When you’re in a public place, think twice before discussing proprietary information or any details about sensitive projects. You never know who’s listening.
8. Don’t make it easy for an outsider to pull an inside job: If you see an unfamiliar face roaming around your office, step up and ask if you can assist. Make your presence known.
9. Be careful with your documents: Remove all sensitive materials from your work area when you’re not using them or at the end of the day. Be sure to lock them in the appropriate file cabinets, desk drawers, etc.
10. Note what’s on your screen: Those account numbers and financial details on your computer screen are intended for your eyes only! To keep it that way, use a glare screen to minimize easy information access.
11. Limit cell phone conversations: Anyone can listen in on your cellular conversations. All it takes is a good ear and a decent scanner. Avoid sharing any sensitive information over a cell phone.